MEMRISYS 2021 - Author Presentation Guidelines

Presentation Guidelines

MEMRISYS2021 will be held as an ALL-VIRTUAL conference. The time schedule will be based on Japan Standard Time. Speakers are required to prepare their presentations in accordance with the following instructions:

Oral Presentation Time Length Limits

TYPE OF SPEAKER PRESENTATION TIME Q & A TIME
Honorary Speakers 40 minutes 5 minutes
Plenary Speakers 40 minutes 5 minutes
Keynote Speakers 20 minutes 5 minutes
Invited Speakers 20 minutes 5 minutes
Regular Speakers 12 minutes 3 minutes

Oral speakers have two options for their presentations. One is to livestream the presentation online, while the other is to upload a pre-recorded presentation video to the video upload site, and play the video during the session. In the latter case, speakers will still be asked to attend the online Q&A session.

Livestreaming Guidelines

Streaming will be done using a frame with an aspect ratio of 16:9, and no slide format is specified. The live presentation must be made using Zoom Webinar. Speakers will be asked to test their Zoom connections between October 19 and 20. Details of the procedures to be followed will be provided by email from the MEMRISYS organizer.

Poster Presentation Time Length Limits

TYPE OF SPEAKER PRESENTATION TIME Q & A TIME
Poster Speakers 5 minutes Chat

Poster speakers are required to prepare a 5-minute pre-recorded poster video or approximately five (5) audio narrated slides for their presentations. Streaming will be done using a frame with an aspect ratio of 16:9, and no slide format is specified. Q&A for poster presentations will be made through the chat function of the conference website.

Uploading Guidelines

Speakers will receive an email from the MEMRISYS2021 organizer, which will include the URL of the video upload site and a presentation number. Speakers should access the video upload site, enter a valid ID and password, and upload their presentation video file.

All uploaded on-demand video files will be checked to ensure that the presentation time is appropriate. If the time limit is exceeded, the author will be asked to upload a revised video that meets the specified time.
ID The presentation number provided by to you by email
Password Your registered email address

  • The following file types are allowed for on-demand videos: .mp4, .mov, .avi, and .wmv
  • The file size of on-demand videos must be within 1 GB
    (If the file size exceeds 1 GB, please contact MEMRISYS2021 organizer for instructions)
  • To avoid background noise, it is recommended that speakers use a headset microphone rather than a built-in PC microphone

Upload Deadline

The video upload site will open on Tuesday, October 12, 2021. Speakers are required to upload their presentation data no later than Monday, October 25, 2021.

Terms and Conditions

By uploading a video to the video upload website, the uploader agrees to abide by the following terms and conditions:

Copyright of pre-recorded video and/or presentation material belongs to the author(s). The author(s) agree to allow the MEMRISYS2021 organizer to collect, store, and distribute said video and/or presentation material exclusively for use in the MEMRISYS2021 conference. Said video and/or presentation material will not be used for any other purpose. MEMRISYS2021 will not be responsible or liable if said video and/or presentation material infringes on any third party copyrights or other intellectual rights.

Broadcast-on-Demand of Recorded Presentations

All live presentations will be recorded during the conference. On-demand videos of all presentations (including oral and poster presentations) will be available to registered participants for one week after close of the conference.