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2016.09.07 Update

Code of Conduct

NIMS requests all our staff and guests who visit us to confirm with the following code. Please be sure to read and understand it before coming to NIMS.

Research Misconducts and Leakage of Information

Behavioral Norms:
  1. Do not commit any research misconduct.
  2. Do not allow other researchers to commit research misconduct.
  3. Do not assist any research misconduct.
  4. Do not disclose, divulge or misappropriate secret information that has come to your knowledge in the course of carrying out your duties.

Matters to be Observed:

  1. Record your research processes and data in any format (e.g. NIMS laboratory notebooks, papers, electronic recording media, etc.), necessary for reproducing your research results by a third person, and keep the records for the period set by NIMS.
  2. Make clear the sharing of responsibilities for the experiments and data obtained in joint research and jointly authored papers, and check them in accordance with the above “Behavioral Norms”.
  3. Avoid multiple submission, inappropriate authorship and citations, and any other behaviors equivalent to misconduct.
  4. Obtain approval from coauthors and immediate supervisor and follow the procedures set by NIMS, when publishing research results in the form of research papers or publicizing any content of research on the media, etc. Employees who coauthor a research paper are reminded that they share the full responsibility for all contents of the paper.
  5. Do not remove any research results and materials from NIMS without permission, and return laboratory notebooks to NIMS when leaving or retiring from NIMS.
  6. After ceasing to be an employee of NIMS through retirement, do not disclose, divulge or use secret information that has come to your knowledge in the course of carrying out your duties, in accordance with the provisions of Article 5, Item 2 of Working Regulations for Permanent Employees, Article 6, Item 2 of Working Regulations for Career Building Employees, Article 6, Item 2 of Working Regulations for Fixed Term Employees, and Article 7 of Regulations for Research Results.
  7. Confirm that in the event of breach of the foregoing 5 and 6, you shall be liable for damages in accordance with the Civil Code, and that any and all profits obtained unfairly thereby belong to NIMS.

Inappropriate Use of Research Funds

  1. Use research funds in a fair and effective manner in line with the research plan, based on the recognition that the funds are under management of NIMS.
  2. Understand regulations and administrative procedures set by NIMS and comply with them when using research funds. When the fund is sponsored by an external organization, it must be used also in accordance with the conditions for the grant or the contract set by the sponsor. In addition, avoid any method of use that is suspected to be inappropriate by a third party even if it is not an inappropriate use clearly in violation of regulations, etc.
  3. Ensure proper management of goods purchased with research funds to preserve assets of NIMS.
  4. Act in good faith when using research funds in order not to arouse people’s suspicion or mistrust in relation to interested parties such as vendors, etc.
  5. Endeavor to report the Internal Controls Office, if the employee would found suspicious case of the inappropriate use of research funds.
  6. Take the education program provided by NIMS.

*Research misconduct herein means fabrication, falsification, and plagiarism concerning the proposal, implementation, and reporting of research results, which are committed intentionally or by gross negligence of basic duty of care as a researcher.
“Fabrication”: making up data or results and recording or reporting them
“Falsification”: manipulating research materials, equipment, or processes, or changing or omitting data or results such that the research is not accurately represented in the research record
“Plagiarism”: appropriation of another person’s ideas, processes, results, or words without giving appropriate credit

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Internal Controls Office
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Ibaraki 305-0047 JAPAN
TEL: 029-859-2145
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National Institute for Materials Science (NIMS)
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